Back-to-School Prep: How Working Moms Can Stay Sane and Organized

Okay, deep breath—back-to-school season is here.

If you're anything like me, you're juggling drop-offs, real estate clients (or your version of a demanding job), endless lunchbox ideas, supply lists that somehow never end, and of course, the Where is your other shoe? Morning chaos.

So, how do we stay sane and organized when life feels like a tornado of sticky notes and soccer practice reminders?

Here’s what’s worked for me (and what I’m still figuring out in real time).

Start Early… But Don’t Panic If You Didn’t

Ideally, we’d be those Pinterest moms who have backpacks packed and clothes labeled by July. But let’s be real—most of us are just now Googling “best lunchboxes that don’t leak.” Start where you are. A week before school starts? That’s still plenty of time.

Create a master checklist:
✅ School supplies
✅ Uniforms or outfits
✅ Shoes (both of them)
✅ Updated lunch essentials
✅ Backpack check
✅ Meet the teacher night is on the calendar

Keep it simple. You don’t need a color-coded system (unless you want one). A checklist in your Notes app works just fine.

Make Mornings Less Chaotic

Morning madness can derail the whole day. Here’s my go-to routine:

  • Pack lunches the night before (or delegate to the kids!)

  • Lay out clothes and shoes (yes, again with the shoes!)

  • Put backpacks by the door—non-negotiable

  • Set the coffee on auto-brew (for your survival)

  • Give yourself 15 minutes of buffer time—trust me

Even doing some of this makes your mornings smoother. Plus, no more “Mom, I forgot my folder!” as you’re already halfway to work.

Create a Drop Zone

This was a game changer. Pick a spot in your home where backpacks, shoes, and papers have to go. I call it the “Kid Command Center.” Hooks, bins, labels—whatever makes your life easier. The goal is: no more lost library books under the couch.

Bonus: You’ll feel way more organized even if the rest of your house is a hot mess.

Meal Plan (Loosely!)

You don’t have to go full meal-prep influencer, but having a rough dinner plan for the week will save you from the dreaded 6 p.m. “What do we eat?” crisis.

A sample lineup:

  • Monday: Crockpot tacos

  • Tuesday: Leftovers or sandwiches

  • Wednesday: Pasta night

  • Thursday: Breakfast for dinner

  • Friday: Takeout or frozen pizza (zero guilt)

Keep staples on hand and rotate your go-to meals. The goal is ease, not perfection.

Use Tech to Your Advantage

Google Calendar is my BFF. I sync school events, dentist appointments, extracurriculars, and work stuff all in one place. Color-coded and shared with my teen (so she knows when it’s picture day). Also, reminders are lifesavers.

And for younger kids? Use a visual schedule they can follow. It saves time, tears, and constant “What’s next?” questions.

Give Yourself Grace

This one’s big. You are not going to do it all perfectly. There will be forgotten homework. There will be mismatched socks. Some nights, dinner will be cereal. That’s okay.

Back-to-school isn’t about perfection—it’s about transition. And transitions are messy, especially when you're a working mom balancing 47 tabs (literally and mentally).

Remember the Fun Stuff

Plan a little something special to mark the season—a back-to-school breakfast, a handwritten note in their lunchbox, or a first-day photo tradition. It doesn't have to be big. The little rituals matter most to our kids (and honestly, to us too).

Final Thought:

Being a working mom during back-to-school season is like running a relay race with a backpack full of snacks. But with a little planning, a lot of grace, and a strong coffee game—you’ve got this.

And if you ever feel like you don’t? Call a friend, ask for help, or just scroll memes until you can laugh again. We’re all just doing our best.

Want more tips on juggling motherhood and your career? Let’s stay connected—sign up for my newsletter or follow me on Instagram!

April

I encourage mothers and advocates to lead and make a difference.

MBA, community leader. - April Guerra

http://www.workingwithapril.com
Next
Next

The Best Volunteer Opportunities in Round Rock to Make an Impact